Queensland-Smithsonian Fellowships 2025

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This is a preview of the Queensland-Smithsonian Fellowships 2025 Application Form form. When you’re ready to apply, click Fill Out Now to begin.
 

GENERAL INFORMATION

* indicates a required field.

IMPORTANT - PLEASE READ THE FOLLOWING INFORMATION BEFORE COMMENCING YOUR APPLICATION ONLINE

BEFORE YOU BEGIN

Welcome to the Department of the Environment, Tourism, Science and Innovation's online grant application service for the Queensland-Smithsonian Fellowships Grant Program 2025.

This round will seek to allocate funding to successful applicants to travel to a Smithsonian facility and undertake a project that will facilitate the interchange of knowledge and skills between Queensland and the Smithsonian Institution.

You are required to fully read the Queensland-Smithsonian Fellowships Guidelines before proceeding with your application.   

Applicants must ensure that they implement and maintain for the term of the project an anti-cyberbullying policy and process for the detection, prevention, intervention, reporting and management response to cyberbullying acts or allegations. For further information please visit Australian Government eSafety website.

NAVIGATING (FILLING OUT) THE APPLICATION FORM

On the left-hand side of every screen, there is a box which links directly to every page of the application form. Click the link to move directly to the page you want. You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application form. 

You are strongly encouraged to save your application form every 5 to 10 minutes to reduce the risk of loss of information. 

SAVING YOUR DRAFT APPLICATION FORM

If you want to leave a partially completed application, press 'save' and log out. When you log back in and click the 'My Applications' link at the top of the screen, you will find a list of applications you have started or submitted. 

You can re-open your draft application and continue where you left off. 

DOWNLOAD DRAFT APPLICATION

You can also download any application, whether in draft form or submitted, as a PDF file. Click on the 'Download' button at the bottom of the application navigation panel. 

SUBMITTING YOUR APPLICATION

You will find a 'Review' button at the bottom of the navigation panel. You need to review your application before you submit it. Ensure that all fields and mandatory questions marked with an asterisk '*' are completed. 

Once you have reviewed your application, you can submit it by clicking on 'Submit' at the top of the screen or on the navigation panel.

IMPORTANT: Any question marked with an asterisk ('*') is mandatory. Failure to answer any of these questions will stop you from being able to complete and submit your application form.

Once you have submitted your application, no further editing or uploading of supporting documents is possible.

When you submit your application form, you will receive an automated confirmation email with a copy of your submitted application attached. This will be sent to the email address that you used to register with SmartyGrants.

If you do not receive a 'confirmation of submission' email, then your application has not been received. Review the error message highlighted in red and ensure that all mandatory fields have been completed. You should then be able to successfully submit your application. 

ATTACHMENTS AND SUPPORTING DOCUMENTS

You will need to upload attachments to support your application. This is simple but will require you to have the documents saved on your computer, or on a USB stick, or similar.

You will need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however files up to a maximum of 5MB are recommended - the larger the file, the longer it takes to attach.

Remember - some requested document fields are mandatory. Failure to attach them will stop you from being able to successfully submit your application form.

If you are not able to attach a document, please contact SmartyGrants on phone (03) 9320 6888 for technical support.

COMPLETING AN APPLICATION IN A GROUP OR TEAM

A number of people can work on an application form using the same login details, as long as only one person is working on the application form at a time. Ensure that you save as you go. It is recommended that the email address provided be accessible by multiple people within the organisation, such as admin@project.com.au. This ensures that correspondence is readily seen and allows for any changes in staff throughout the duration of the project.

SPELL CHECK

Most internet browsers (including Firefox v2.0 and above, Safari, and Google Chrome) have spell check functions built in. You can switch this function on or off by adjusting your browser settings.

HELP

If a technical error occurs, staff at SmartyGrants are available to help you. Contact them on phone (03) 9320 6888 during business hours or email service@smartygrants.com.au and quote your application number. 

Help is available to guide you through using this form - please download the Help Guide for Applicants.

PROGRAM QUESTIONS

For queries about the guidelines, deadlines, or questions in the form, please contact the Grants Coordinator on phone 3330 6360 or email grantsadministration@des.qld.gov.au. 

 

Please confirm you have read the above information before proceeding * Required
Response required.

PRIVACY STATEMENT

The Department of the Environment, Tourism, Science and Innovation (DETSI) is collecting your personal information to assist the assessment panel in reviewing Community Sustainability Action Grant Program funding applications and, should your application be successful, to prepare a grant agreement.

All information, including your personal information and attachments, provided as part of the application form, will be provided to the following parties for the purpose of assessing your application:

  • authorised officers from DETSI and other Queensland Government agencies
  • The information contained in the application will be provided to authorised departmental officers and approved grant assessors under the Financial Accountability Act 2009 (Qld) for the purpose of assessing the application.

Where necessary, relevant information contained in your application may also be provided to the Minister for the Environment and Tourism and Minister for Science and Innovation and the Minister’s members of staff for reporting purposes.

If your application is successful, the following information will be published on the Queensland Government website and potentially on the Queensland Environment social media channels: 

  • applicant organisation name
  • total amount of funding allocated
  • project name, suburb location and project description.
Eligible applications will be assessed and rated against the program’s assessment criteria, and ranked in order of merit by an assessment panel comprised of members with relevant professional backgrounds. Applicant organisations may be contacted at any stage of the assessment process to clarify any information provided in the application and/or to request further information to enable the appropriate consideration of the application.  * Required
The department will not otherwise use or disclose your personal information unless you provide your consent, or if the use of disclosure is authorised or required by law.

Applying online using SmartyGrants

DETSI has a contract service arrangement with Our Community, which operates SmartyGrants, a secure online grants administration system. For further information, please read: https://www.ourcommunity.com.au/privacy.

The grant application and associated documentation is subject to the Right to Information Act 2009. If you wish to access your personal information that is in the control of the department, please contact the department's Right to Information Services unit by emailing rtiservices@des.qld.gov.au

If you have any questions or concerns regarding your personal information, please contact the department's Privacy Services unit by email privacy@des.qld.gov.au.

I have read and accept the Privacy Statement * Required

About the program

The Queensland-Smithsonian Fellowships support a diverse range of projects, including those in the natural sciences and history, cultural heritage, arts or museum management.

Fellows receive Queensland Government funding to travel to a Smithsonian facility and undertake a project that will facilitate the interchange of knowledge and skills between Queensland and the Smithsonian Institution.

The objective of the program is to enable Fellows to: benefit from working within the Smithsonian Institution accessing their expertise, collections and facilities; increase their knowledge and skills in their chosen field; and apply these to benefit their work institutions and Queensland more broadly.

Proposed Fellows must work with the Smithsonian Institution in an area of mutual interest and benefit, and that is aligned with the target investment areas outlined below:

  • ecosystems and biodiversity
  • human evolution and history
  • planetary history and processes
  • cultural heritage
  • nature-based tourism
  • museum services and collections

Queensland Government funding of up to $32,600 (excluding GST) is available for the nominated fellow to travel to the USA and/or Panama for a project ranging from 8 to 16 weeks in duration.

Applicants registered for GST will not be provided with funding to account for costs directly associated with GST and are required to provide the GST exclusive amount in their budget. Recipients registered for GST can claim the GST component for any expenditure that they incur back from the Australian Taxation Office (ATO).

Queensland-Smithsonian Fellowships funding is limited to the travel and accommodation allowances. No additional funding is available from the Queensland Government to cover expenses that may arise, for example from complications caused from delays in obtaining the relevant visa. Any additional costs incurred must be borne by the Fellow and/or the applicant organisation.